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INCOTERMS, short for International Commercial Terms, are a set of standardized trade terms published by the International Chamber of Commerce (ICC) that define the responsibilities and obligations of buyers and sellers in international trade transactions. They specify who is responsible for the costs, risks, and logistics involved in transporting goods from the seller to the buyer.

ISO 14083:2023 is an internationally recognized standard focusing on greenhouse gas (GHG) emissions measurement and reporting in freight transport. This standard guides organizations in assessing and managing the environmental impact of their transportation activities.

Import duty

Import duties, also known as tariffs, are taxes imposed by a country's government on goods brought into the country from abroad. These duties serve several purposes: they generate revenue for the government, protect domestic industries from foreign competition by making imported goods more expensive, and sometimes regulate the volume of imports and exports.

In-gauge cargo

In-gauge cargo is freight that fits within standard dimensions and weight limits, allowing for easier and more cost-effective transportation using conventional shipping methods.

Inbound logistics

Inbound logistics refers to the process of receiving, handling, and storing raw materials, components, and goods from suppliers to a business or manufacturing facility. This involves the management of various activities, such as transportation, warehousing, inventory control, and material handling.

Inbound visibility

Inbound supply chain visibility refers to the ability to track and monitor the movement of goods, materials, and shipments as they move from suppliers to a company's receiving or manufacturing facilities.

Inland transport request

An inland transport request is a formal request to arrange the movement of goods between a port and an inland destination using land-based transportation methods like trucks or trains.

Intermodal transportation

‍Intermodal transportation is a logistics strategy that involves using multiple modes of transport, such as trucks, trains, ships, and planes, to move goods from origin to destination. Unlike traditional transportation methods that rely on a single mode of transport, intermodal transportation combines different modes in a coordinated and seamless manner, allowing for greater flexibility, efficiency, and reliability in the supply chain.

International Convention for Safe Containers (CSC)

The International Convention for Safe Containers (CSC) is a global treaty that sets safety standards for the design, inspection, and maintenance of shipping containers used in international trade.

International Maritime Organization (IMO)

The International Maritime Organization (IMO) is a specialized agency of the United Nations that regulates shipping and maritime safety, promoting secure and environmentally sustainable practices in the global shipping industry.

Inventory turnover

Inventory turnover refers to the efficiency with which a company manages its inventory by measuring how often inventory is sold and replaced over a specific period. It is an indicator of efficiency and liquidity in inventory management.

LCL Freight

LCL (Less than Container Load) freight allows multiple shippers to share space in a single container, making it a cost-effective solution for smaller shipments.

Last mile delivery

Last mile delivery refers to the final leg of the logistics journey, where goods are transported from a distribution center or fulfillment center to the end destination, typically a residential address or retail store. It is considered the most critical and challenging part of the supply chain due to its complexity and impact on customer satisfaction.

Late submission

When a shipper submits documentation after a defined deadline set by the carrier.

Laytime

Laytime is the period of time granted to a vessel for loading and unloading cargo at a port. It represents the duration, typically in a number of days, for which the ship is allowed to remain at the port facility to complete these operations. Laytime is typically agreed upon in charter party contracts between the shipowner or operator and the charterer, who may be the cargo owner or a freight forwarder.

Lead logistics provider (LLP)

A Lead Logistics Provider (LLP), also known as a Lead Logistics Integrator (LLI), is a supply chain management term referring to a specialized third-party logistics (3PL) provider that takes on a central role in overseeing and coordinating an organization's entire supply chain activities.

Less-than-truckload (LTL) freight

Less than truckload (LTL) freight refers to shipments that do not fill an entire truck trailer but instead occupy only a portion of the available space. LTL shipments are typically smaller in size and weight, making them more cost-effective for businesses that do not require full truckload capacity.

Letter of indemnity

In shipping, a letter of indemnity is issued by a shipper or consignee to the carrier, indemnifying them against any potential losses or liabilities arising from the release of cargo without the presentation of required documents, such as bills of lading. This document acts as a legal instrument to facilitate the smooth movement of goods in situations where original documents are unavailable or impractical to obtain.

Load / discharge confirmation

This is the confirmation sent to the customer, shipper or consignee, that the equipment has been loaded/discharged. This message is based on the "equipment discharge/load report".

Load / loading of container

The action of lifting any cargo or container on board of the vessel for transportation.

Load board

A load board serves as an online platform or marketplace where shippers and carriers can connect to facilitate the transportation of freight. Also known as freight boards or truck load boards, these platforms provide a centralized space for posting and searching available loads and trucks, enabling efficient matching of transportation needs.

Load list

List of containers sent by the carrier or its agent to the terminal to instruct which containers must be loaded on a specific vessel/voyage. Each vessel can have several load lists in case of vessel sharing agreements.

Load optimization

Load optimization in logistics refers to the process of efficiently arranging and maximizing the use of available space within transportation vehicles, containers, or storage areas.

Load tender

In the realm of supply chain and logistics, a load tender refers to the formal request made by a shipper or a consignee to a carrier or transportation provider to transport goods or freight from one location to another. This request initiates the process of arranging transportation services for a specific shipment.

Logistics 4.0

Logistics 4.0, also known as the fourth industrial revolution in logistics, refers to the integration of advanced digital technologies and data-driven solutions to revolutionize traditional supply chain and logistics operations. It builds upon the concepts of Industry 4.0, applying automation, artificial intelligence (AI), Internet of Things (IoT), and big data analytics to optimize efficiency, visibility, and agility across the supply chain.

Logistics document management

Logistics document management refers to the process of handling, organizing, and storing various documents involved in supply chain and logistics operations. It encompasses the management of paperwork, electronic records, and other documentation essential for the efficient flow of goods from point of origin to final destination.

Logistics route optimization

Logistics route optimization involves the strategic process of determining the most efficient and cost-effective routes for transporting goods and materials from origin to destination. It aims to minimize transportation costs, reduce fuel consumption, and enhance overall delivery efficiency within supply chain and logistics operations.

Logistics service provider

A Logistics Service Provider (LSP) is a company or organization that offers specialized logistics and supply chain management services to support the transportation, storage, and distribution of goods. LSPs play a crucial role in facilitating efficient movement of products from point of origin to point of consumption, serving as intermediaries between manufacturers, suppliers, and end-users.

Logistics visibility

Logistics visibility refers to the ability of supply chain professionals to track and monitor the movement of goods and assets throughout the supply chain in real-time. It involves gaining insights into the location, status, and condition of shipments, inventory, and transportation assets as they move through various stages of the supply chain.

Manifest corrector

The manifest corrector is used to make changes to a manifest after the manifest in question has been submitted to the relevant authorities.

Marine insurance

Marine insurance offers protection for shipments and vessels involved in maritime trade. It covers various risks, including damage to cargo caused by accidents, theft, natural disasters, and even piracy. Additionally, marine insurance can provide coverage for liabilities arising from collisions, salvage operations, and pollution incidents during transportation by sea.

Maritime Mobile Service Identity (MMSI)

A Maritime Mobile Service Identity (MMSI) number is a unique nine-digit identifier assigned to ships, coastal stations, and other maritime communication equipment. This number is used in digital selective calling (DSC), automatic identification systems (AIS), and other marine radio communication systems to ensure accurate and efficient identification and communication.

Master Bill of Lading (MBL)

A Master Bill of Lading (MBL) is a transportation document issued by the ocean carrier or its agent to acknowledge receipt of goods for shipment. It serves as a contract of carriage between the shipper and the ocean carrier, detailing the terms and conditions of transportation, including the type, quantity, and destination of the goods being shipped. The MBL also acts as a receipt for the cargo and serves as a title document, allowing the consignee to claim ownership of the goods upon arrival at the destination port.

Material Requirements Planning (MRP)

Material Requirements Planning (MRP) is a systematic approach to managing the manufacturing and procurement of materials necessary for production. It involves calculating the quantities of raw materials, components, and assemblies needed to fulfill production orders or meet demand forecasts within a specified timeframe.

Merchant haulage

Merchant haulage refers to a scenario in transportation logistics where the party responsible for arranging and paying for the inland transportation of goods (e.g. port to warehouse) is the cargo owner or another party distinct from the ocean carrier.

Minimum Order Quantity (MOQ)

MOQ, or Minimum Order Quantity, refers to the smallest quantity of goods or products that a supplier is willing to sell or a buyer is willing to purchase in a single order. It is a contractual agreement between the supplier and the buyer, setting a threshold below which the transaction may not be economically feasible for one or both parties.

Multimodal transport

Multimodal transport refers to the transportation of goods using two or more modes of transport under a single contract. It integrates different types of transportation modes, such as road, rail, sea, and air, to optimize the efficiency of cargo movement from origin to destination.

Neopanamax Ship

Neopanamax ships are large cargo vessels designed to navigate the expanded Panama Canal, offering increased cargo capacity and efficiency compared to earlier Panamax vessels.

Network / vessel capacity

The operational capacity of a vessel on a specific voyage. This capacity takes into account all limiting factors such as the physical capacity on-board, but it also allows for constraints in the terminals to load / discharge the vessel for the specific voyage.

Non-Vessel Operating Common Carrier (NVOCC)

NVOCC stands for Non-Vessel Operating Common Carrier and refers to a type of freight consolidator or intermediary that doesn't own any vessels but functions as a carrier by issuing bills of lading, booking space on vessels, and managing shipments. Essentially, NVOCCs act as intermediaries between shippers and ocean carriers, providing shipping services without operating their own vessels.

Off dock storage

Off dock storage refers to the practice of storing cargo containers or goods at a location separate from the port terminal or container yard where they were initially unloaded from a vessel. This storage facility, often located nearby but off-terminal, provides additional space for holding containers temporarily before they are moved to their final destination.

On-time in-full (OTIF)

OTIF stands for On-Time In-Full, a key performance indicator (KPI) used in supply chain management to measure the percentage of orders delivered to customers both on time and in full. It assesses the effectiveness and efficiency of logistics operations in meeting customer expectations regarding delivery timeliness and order completeness.

Order accuracy

Order accuracy in logistics and warehousing refers to the precision with which customer orders are fulfilled.

Order lead time

Order lead time, often referred to simply as lead time, is a crucial concept in supply chain management that defines the duration between the initiation of an order and its fulfillment. It encompasses the entire process from when an order is placed until the goods or services are delivered to the customer or stocked in inventory.

Out-of-gauge cargo

Out of gauge cargo, often abbreviated as OOG cargo, refers to shipments that exceed the standard dimensions or weight limitations for transportation containers or transport vehicles. This type of cargo typically includes oversized, bulky, or irregularly shaped goods that cannot fit within the standard confines of a shipping container or vehicle.

PAPS number

A Pre-Arrival Processing System (PAPS) number is a tracking number used in the United States for road shipments that require pre-arrival customs processing. PAPS is a border-crossing process designed to expedite the clearance of goods entering the U.S. by allowing customs to review shipment information before it reaches the border.

PARS number

A Pre-Arrival Review System (PARS) number is a unique identifier used in the Canadian border clearance process for road shipments entering Canada. The PARS number allows the Canada Border Services Agency (CBSA) to review shipment information before the goods arrive at the border, facilitating faster and more efficient customs clearance.

POD (Port of Discharge)

POD (Port of Discharge) refers to the specific port where goods are unloaded from a vessel at the end of their sea voyage. This term is integral in the logistics and supply chain industry as it marks the point where cargo is transferred from the shipping carrier to the next mode of transportation, such as trucks or trains, or directly to the consignee.

POL (Port of Loading)

POL (Port of Loading) refers to the specific port where goods are loaded onto a vessel for transportation. In international shipping, the POL is a critical point in the logistics process, marking the beginning of the goods' journey from the exporter to the importer.

Packing list

A packing list is a document that itemizes the contents of a shipment. It provides detailed information about the goods being transported, including descriptions, quantities, and any special instructions for handling. This document serves as a crucial tool in supply chain and logistics operations, aiding in the verification of goods received, inventory management, and customs clearance processes.

Panamax Ship

A Panamax ship is a vessel designed to meet the size restrictions of the original Panama Canal locks.

Port

A facility with piers or docks. Ports are accessed by vessels and represent the destinations of a voyage. Ports can contain one or more terminals.

Port call

A port call is a scheduled stop made by a vessel at a port for loading, unloading, and other operational activities related to shipping. A vessel may have several terminal calls during a single port call.

Port congestion

Port congestion occurs when there is a significant backlog of vessels waiting to enter or leave a port, or when there are delays in cargo loading and unloading processes within the port. It results in extended wait times for ships, increased dwell times for cargo, and overall disruptions to supply chain operations.

Port of Entry (POE)

A port of entry refers to a designated location where goods and merchandise can legally enter a country for customs inspection and clearance. It serves as the gateway through which imported goods are received and undergo official procedures before being allowed into the domestic market.

Port pair

Port pair is a term used in the shipping and logistics industry to describe a set of two ports that serve as the origin and destination in a shipping route. A port pair consists of a Port of Loading (POL) and a Port of Discharge (POD).

Post Panamax Vessel

A Post Panamax vessel is a large ship too big for the original Panama Canal locks but smaller than newer Neopanamax vessels.

Re-export

Re-export refers to the process of exporting goods that were previously imported into a country without undergoing significant alteration or manufacturing processes within that country. Essentially, re-exports involve sending imported goods back out of the country to a different destination.

Real-time transportation visibility (RTTV)

Real time transportation visibility refers to the ability of supply chain professionals to monitor and track the movement of goods and shipments in real time throughout the transportation process. It involves gaining insights into the location and status of shipments as they move through various modes of transportation, such as road, rail, air, or sea.

Reefer container

A reefer container, also known as a refrigerated shipping container, is a specialized shipping container used to transport temperature-sensitive cargo such as fruits, vegetables, pharmaceuticals, and other perishable goods. These containers are equipped with refrigeration units to maintain specific temperature conditions throughout the journey, ensuring the freshness and quality of the cargo.

Release reference number

Reference number contained in the Cargo Release. It is provided by the carrier to the terminal and to the cargo receiver, and it must be presented upon pick up at the terminal.

Reverse logistics

‍Reverse logistics refers to the process of managing the flow of products, materials, and information from the point of consumption back to the point of origin or other designated locations. It involves activities such as product returns, repairs, refurbishment, recycling, and disposal, aimed at optimizing the value recovery and sustainability of goods throughout their lifecycle.

Roll-on/Roll-off (RORO) shipping

Roll-on/roll-off (RORO) shipping is a method of transporting vehicles and other wheeled cargo by allowing them to be driven onto and off of specialized vessels, eliminating the need for cranes or other loading equipment. RORO vessels are equipped with ramps or platforms that facilitate the easy movement of cargo.

Route plan

Plan for the end-to-end shipment of a shipment. This includes specification of all transport legs, timings, schedules and interdependencies between transport legs.

SCAC Code

SCAC stands for Standard Carrier Alpha Code. It's a unique two-to-four letter code assigned to transportation companies for easy identification in the supply chain. These codes are primarily used in the United States, Canada, and Mexico.

Safety stock

Safety stock, also known as buffer stock or reserve inventory, refers to the extra inventory held by a company above its average demand level. The purpose of safety stock is to provide a buffer against unexpected fluctuations in demand, supply disruptions, or lead time variability.

Sanctions screening

Sanctions screening is the process of verifying that individuals, companies, and entities involved in a business transaction are not subject to any trade or economic sanctions imposed by governments or international organizations. This process is essential to ensure compliance with legal and regulatory requirements and to avoid engaging in prohibited activities.

Scope 3 emissions

Scope 3 emissions refer to indirect greenhouse gas emissions generated by activities associated with an organization's value chain, including its upstream and downstream activities such as procurement, transportation, product use, and disposal. These emissions occur outside of an organization's direct control but are a result of its business activities.

Sea Waybill

A sea waybill, also known as a non-negotiable sea waybill or direct ocean carrier bill of lading, is a document issued by the carrier to acknowledge receipt of goods and confirm the contract of carriage. Unlike a traditional bill of lading, a sea waybill is not a negotiable instrument and does not require endorsement for the transfer of ownership. It serves as a receipt of shipment and a contract of carriage between the shipper and the carrier.

Seal

A single-use instrument used for securing container or freight car or truck doors.Seals have unique numbers for record purposes.

Shipment

A Shipment is the realisation of a customer booking for which all containers have a common routing and details of scheduling.

Shipment visibility

Shipment visibility refers to the ability of supply chain and logistics professionals to track and monitor the movement of goods throughout the entire logistics process, from the point of origin to the final destination. It involves real-time access to information about the status and location of goods as they travel through various stages of transportation and distribution.

Shipper

The shipper is the entity or party who is responsible for the shipment. This can be dependent on the INCOTERMS under which the cargo moves. If there are any queries around this, please contact your Beacon Account Manager.

Shipping Alliances

A shipping alliance is a collaboration between multiple shipping companies to share resources and optimize operations, enhancing service offerings and reducing costs in the global shipping market.

Shipping Instruction

An enrichment to the original booking shared by the shipper to the carrier. The shipping instruction includes volume/weight, shipping dates, origin, destination and other special instructions. The information given by the shipper through the shipping instructions is the information, which is required to create the Bill of Lading.

Shipping lanes

Shipping lanes are predetermined routes used by ships and vessels for transporting goods and commodities across oceans and seas. These routes are established to ensure safe and efficient maritime navigation, taking into account factors such as water depth, currents, weather conditions, and proximity to ports.

Shipping manifest

A shipping manifest is an essential document in the logistics process, detailing all items being transported on a ship, airplane, or vehicle. It includes information such as the names and addresses of the shipper and consignee, descriptions of the cargo, the quantity and weight of each item, and any special handling instructions. The manifest helps ensure that all parties involved in the shipping process, including customs authorities and logistics providers, have a clear understanding of the cargo being transported.

Short shipment

A short shipment refers to a situation in logistics where the quantity of goods received by the consignee is less than what was originally shipped or expected. It can occur due to various reasons such as inventory discrepancies, packaging errors, transportation issues, or supplier mistakes. Short shipments can disrupt supply chain operations, delay production schedules, and impact customer satisfaction.

Slotting

Slotting refers to the strategic placement of products within a warehouse to optimize the efficiency of picking, packing, and shipping processes. This involves organizing products based on factors such as their size, weight, demand frequency, and compatibility with other items.

Special cargo

Joint term for cargo, which is not transported in a regular dry container or is considered dangerous goods. This also includes, but is not limited to out of gauge cargo.

Special equipment

All container types other than regular Dry or Reefer containers. Examples of these can be flat racks (open containers for oversized, irregular and/or heavy cargo), Open tops (fitted with a solid removable roof), etc.

Stockout

A stockout occurs when a business runs out of a particular item or product, leading to its temporary unavailability for sale or distribution. It denotes a situation where customer demand exceeds available inventory, resulting in potential lost sales and customer dissatisfaction.

Stowage

Stowage refers to the systematic loading and arrangement of cargo on a vessel to ensure safety, efficiency, and optimal use of space during transportation.

Supplier risk management

Supplier risk management is the process of identifying, assessing, and mitigating risks associated with a company's suppliers to ensure continuity and reliability in the supply chain.

Supply chain 3.0

Supply Chain 3.0 represents the evolution of traditional supply chain management practices into a more advanced and interconnected model, driven by digital technology and data analytics. This next-generation supply chain approach focuses on enhancing visibility, agility, and collaboration across the entire supply chain ecosystem.

Supply chain 4.0

Supply Chain 4.0, an integral part of the broader concept of Industry 4.0 and Logistics 4.0, represents a paradigm shift in supply chain management driven by digital technologies and advanced analytics. It encompasses the integration of artificial intelligence (AI), machine learning, robotics, and the Internet of Things (IoT) to create smarter, more connected, and automated supply chain networks.

Supply chain automation

Supply chain automation involves the use of technology and software systems to streamline and optimize various processes within the supply chain, including inventory management, order fulfillment, transportation, and warehouse operations. It aims to reduce manual intervention, improve efficiency, and enhance overall supply chain performance.

Supply chain collaboration

Supply chain collaboration refers to the strategic partnership and cooperation among different entities within the supply chain, including suppliers, manufacturers, distributors, warehouses and retailers. It involves sharing information, resources, and responsibilities to optimize processes, improve efficiency, and achieve common goals.

Supply chain control tower

A supply chain control tower is a centralized hub or platform that provides end-to-end visibility and orchestration of supply chain operations in real-time. It acts as a command center where supply chain professionals can monitor, analyze, and manage the flow of goods, information, and finances across the entire supply chain network.

Supply chain data

Supply chain data refers to the information generated and collected throughout the entire supply chain process, from procurement of raw materials to delivery of finished products to customers. It encompasses various types of data, including inventory levels, transportation routes, freight tracking milestones, supplier performance, demand forecasts, and customer preferences. Supply chain professionals can analyze this data to gain insights, optimize processes, and make informed decisions to improve efficiency and planning.

Supply chain finance (SCF)

Supply chain finance (SCF) refers to a set of financial solutions and practices aimed at optimizing cash flow and working capital management throughout the supply chain. It involves leveraging financial instruments and services to facilitate transactions between buyers, suppliers, and financial institutions, thereby improving liquidity, reducing risk, and enhancing collaboration within the supply chain.

Supply chain network design

Network design in supply chain management involves creating a strategic framework that outlines the structure and operations of the supply chain.

Supply chain resilience

Supply chain resilience refers to the ability of a supply chain to withstand and recover from disruptions while maintaining continuous operations and delivering products or services to customers without significant impact. It involves the capacity to anticipate, adapt, and respond effectively to various challenges, including natural disasters, geopolitical events, market fluctuations, and supplier disruptions.

Supply chain risk management

Supply chain risk management refers to the process of identifying, assessing, and mitigating risks within a supply chain to ensure continuity and minimize disruptions. It involves analyzing all elements of the supply chain—from sourcing raw materials to delivering finished products—to anticipate and address potential vulnerabilities that could impact operations, finances, or reputation.

Supply chain traceability

Supply chain traceability refers to the ability to track and verify the journey of products through every stage of the supply chain, from raw materials to the final consumer.

Supply chain visibility

Also referred to as end-to-end visibility, supply chain visibility refers to the ability of organizations to track, analyze, communicate and monitor the flow of goods as they move across the entire supply chain, from raw material suppliers to end customers. It encompasses real-time data and insights into inventory levels, order statuses, transportation movements, and other key metrics, enabling stakeholders to make informed decisions and respond swiftly to changes and disruptions.

Supply planning

Supply planning is the process of aligning supply with demand to ensure that sufficient quantities of goods or materials are available to meet customer needs while minimizing costs and optimizing inventory levels. It involves forecasting demand, determining production or procurement requirements, scheduling production activities, and managing inventory levels to maintain a balance between supply and demand.

Terminal

A facility for loading, moving or discharging containers. Terminals can be both inland terminals for trucks and rail or port terminals are accessed by vessels and these can contain multiple berths.

Terminal departure report (TDR)

Upon completion of operations on a particular vessel, a terminal departure report (TDR) is to be sent to the respective shipping lines. This report, prepared from timesheets, includes container vessel operation data and tabulation of productivity. This can be in the form of the EDI-message TPFREP.

Terminal move

Each terminal has a set number of moves, which can be performed on a vessel during a port call. One move is usually defined as the movement (loading or unloading) of one container.

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Vessel Sharing Agreements (VSA)

What is a vessel sharing agreement?

A vessel sharing agreement (VSA) is a cooperative arrangement between two or more shipping companies that allows them to share space on a vessel or a fleet of vessels for specific routes. This arrangement enables carriers to optimize their operations by pooling resources, which can reduce costs, enhance service frequency, and improve capacity utilization. VSAs are particularly common in container shipping, where different carriers collaborate to offer a wider range of services without needing to invest in additional ships or routes.

Who can enter into a vessel sharing agreement?

Any licensed shipping companies or carriers can enter into a vessel sharing agreement. This includes large shipping lines, regional and feeder carriers, NVOCCs and even smaller operators looking to enhance their service offerings. However, the parties involved must comply with regulatory requirements and industry guidelines to ensure that the agreement does not violate competition laws or create monopolistic practices. Collaboration is typically formalized through contracts that outline the terms of the shared operation, including responsibilities, profit-sharing, and operational procedures.

Why do vessel owners use VSAs?

Vessel owners use vessel sharing agreements for several key reasons. First, VSAs allow carriers to maximize the utilization of their fleet by sharing capacity on vessels, which can lead to lower operational costs per container transported. Second, they enable shipping companies to enhance service frequency on popular routes, making them more competitive in the market. Additionally, VSAs reduce the financial risk associated with fluctuating cargo volumes, as shared services can help maintain stability during downturns. Overall, these agreements foster collaboration and efficiency within the shipping industry.

In this article

Vessel Sharing Agreements (VSA)

What is a vessel sharing agreement?

Who can enter into a vessel sharing agreement?

Why do vessel owners use VSAs?

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