Goods Receipt Note (GRN)

What is a Goods Receipt Note (GRN)?

A Goods Receipt Note (GRN) is a document used in the process of confirming the receipt of goods from a supplier or vendor. It serves as an acknowledgment by the receiving party, typically a warehouse or a buyer, that the goods specified in the accompanying purchase order have been received in satisfactory condition. The GRN is an essential part of the inventory management and procurement process, providing a record of the goods received that enables accurate tracking and management of stock levels.

Goods Receipt Note Format

A typical Goods Receipt Note includes the following information:

• GRN Number: A unique identifier assigned to each goods receipt note for tracking purposes.
• Supplier Information: Name, address, and contact details of the supplier or vendor.
• Buyer Information: Name and address of the buyer or receiving entity.
• Date of Receipt: The date when the goods were received.
• Details of Goods: Description, quantity, unit price, and total value of the goods received.
• Condition of Goods: Notes on the condition of the goods upon receipt (e.g., damaged, defective, or satisfactory).
• Authorized Signature: Signature or acknowledgment by the authorized personnel confirming the receipt of goods.
  

Related terms  

• Dock Receipt
• Manifest Corrector
• Cargo Release
• Container Packing Certificate
• Advanced Shipping Notice (ASN)